5S is popular methodology in Lean workplaces, specifically manufacturing. It is much more than an organizational tool, but rather a tool that helps facilities increase sales, reduce costs, and gives organizations a bit of an edge. Following each step of the 5S process thoroughly and with attention to detail, you will be able to remove clutter from the workspace while creating an efficient environment for workers.
5S – The Phases
Sorting is the process of going through each work area and getting rid of any equipment, tools, or other materials that are not often used. These excess things will be moved to a storage area or discarded. The result is a much cleaner work area that is not just aesthetically pleasing, but easier to maintain. It improves employee safety and lessens the chance of confusion and wasted time.
- Set in Order
This second step is all about organization. Examine your work area and see to it that everything has a place. Set out to label spots for materials so that they are easy to identify and locate. If your work area is in production, paint or clean as necessary and mark lanes for work areas, storage, and finished products.
This step is the ongoing cleaning of your work area. Since you have taken the time to organize everything neatly you will want to ensure that it remains that way. Set up a schedule for regular cleaning so that you leave each day with your work area in the same condition as when you started. You should also inspect equipment and tools for damage or leaks. This way you can fix the problems while they are still minor.
One of the ways to make sure you and your employees do not fall back into old habits is to standardize the way things are done. You might consider making posters that direct employees to the new standard of maintaining their work areas, so they are less likely to revert to old habits.
This might be the most difficult step in the program. The best way to maintain the previous steps is to have a formal way to monitor the results of your efforts. You must continually educate employees on keeping up with the standards and adjusting to any changes.
What is 6S?
Many companies are choosing to implement the 6S system over 5S. It is the same exact methodology but with an added step of safety. While some argue safety is inherently built into the five original pillars of 5S, safety should be top priority for any manager. Having a separate phase focused solely on safety can help to guide you through arranging spaces and organizing tools to ensure workers can get their job done without injuring themselves or others.
- Kaizen in the Workplace
- Reorganizing Your Toolbox
- 10 Places to Use Safety Signs & Labels in the Industrial Workplace
- Permit-Required Confined Spaces – Do You Know What They Are?
- Respiratory Protection – 5 Tips to Keep your Employees Healthy
- What You Can do With LabelTac Supplies
- 5S System– creativesafetysupply.com
- What are 5S Red Tags?– lean-news.com
- What Are the Problems Associated With 5s– 5snews.com
- 5S – For Life & For Business– blog.creativesafetysupply.com
- The Third 5S Pillar: Shine– jakegoeslean.com
- Safety in the Workplace and 5S– hiplogic.com